To clear out files your shed holds more than once, open Spring clean on Files. You choose which copies go. They stay in the bin for 30 days, so any of them can be put back, and the space comes back when the bin empties. Spring clean never changes anything in SharePoint or Google Drive.
Anyone at Change level or above who can see the whole shed. If any folder is kept from you, Spring clean is too, because the page names every copy. See Keep a folder to certain people.
It compares each file's fingerprint, a code worked out from its bytes, and its size. Names never come into it, so two files with the same name are not a set unless their contents are identical, and two files with quite different names are a set if they are.
A file Shed has not fingerprinted yet is not compared, and the page says how many files it has compared so far.
What happens to a set is the same every time: one copy is kept, the other copies go to the bin, and nothing else is touched. Folders are not deleted, and anything in them that is not part of the set is left exactly where it is.
The extra copies and the space they take, then three lists, biggest first:
Empty files, hidden files and anything already in the bin are left out.
The one fewest folders deep. If two are equally deep, the older one. Every row says why.
Shed doesn't choose when the copies sit in different parts of the shed, two people's folders say, or when they are still tied. Those sets say Pick the one to keep and stay unticked until you do. You can change the choice on any set.
Copies with different names are never ticked for you. The same bytes under different names are often meant to be separate files, one translation per language for example.
Nothing is ticked when the page opens. Press Bin these copies on one set, or tick several and press Bin the ticked copies. Tick every set Shed has decided ticks every set except those with different names and those where Shed asks you. A confirmation lists what is kept and what goes before anything moves.
Shed checks each copy still matches before it moves it. Any that have changed since are left where they are and listed. To get a copy back within the 30 days, see Get something back from the bin.
Press Download the list. It is a spreadsheet of every copy, kept ones included: the set it belongs to, its name, its folder and link in SharePoint, when it last changed and who changed it, and whether Shed has binned it. Your team can sort it by set and delete the duplicates at source, where Microsoft charges for the space.
Each spring clean and each download shows in Activity.
Tell us which libraries or drives are full and roughly how large they are. We size a shed, set up the first sweep with you, and most are running within a week.
Ask for a shed